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Administrative Associate

Aerotek • Pleasanton, CA

Posted 5 days ago

Job Snapshot

Admin - Clerical, Biotech

Job Description

- Provides heavy calendaring management and meeting facilitation across multiple times zones including Web Ex, Video Conferencing and off-site events
- Coordinates preparation for management meetings to include assistance of document repository to Share Point, communications regarding logistics and catering
- Prepares and audits international and domestic expense reports on behalf of the team and ensures compliance with the Sunshine Act and corporate policies
- Coordinates a high volume of travel for team to include international and domestic trips along with coordination of visa's as needed
- Coordinates and prepares documentation for legal contracts, purchase requisitions, invoice processing, check requests and inter-company cross charge backs while acting as a liaison with the Legal Department, Accounts Payable, Procurement, and Finance
- Assist with the hiring process for new Roche or temporary employees to include interview scheduling, TALEO system, recruitment support and on boarding while acting as a liaison with Hiring Manager, Human Resources, IT and Shared Service Centers
- Requires knowledge of organizational policies, practices, procedures and acts as a reference to provide guidance
- Handles sensitive and confidential information with tact, diplomacy, discretion and sound judgment

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit

Job ID: 6055590
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