Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save this job right now.

Report this Job

Trust and Site Security Team.

Email Send Failed!

Administrative Assistant

Another Source. • Auburn, WA

Posted 10 days ago

Job Snapshot

Full-Time
Travel - None
Experience - 1 to 2 years
Degree - High School
Construction, HVAC, Real Estate - Property Mgt
Admin - Clerical, Engineering
5

Applicants

How Do You Compare to the Competition?

Get facts about other applicants with a CareerBuilder Account

Job Description

Another Source's client, Auburn Mechanical, is recruiting an Administrative Assistant to join their engineering team at their headquarters in Auburn, WA. Here's a little about Auburn Mechanical and the position they are seeking to fill:

Auburn Mechanical, a 40-year-old, family-owned business, is known as a mechanical contractor that delivers exceptional service on every project. Our reputation is the result of a company culture committed to quality, consistent and on-time services.

Reporting to the Engineering Manager, this position will interact with multiple areas and levels of the organization as well as with external parties. This individual will provide a high level of support to the Engineering function, ultimately resulting in customers receiving the quality and customer focus they have grown to depend on.

Primary Duties and Responsibilities:
  • Maintain meeting minutes for weekly engineering and detailing meetings
  • Update engineering, CAD, and detailing resumes
  • Support documentation of department processes and procedures
  • Pull engineering and detailing cost reports from accounting system
  • Update project schedules with Microsoft Project
  • Manage permit intakes and monitor permitting status
  • Build relationships with local Authorities Having Jurisdiction (AHJs)
  • Update and maintain code books and industry standards library
  • Serve as the contact point for engineering and detailing industry memberships
  • Format company documents - Microsoft Word and Excel

Secondary/Support Roles:
  • PowerPoint presentations for ownership, clients (marketing/sales)
  • Communicate with other departments for outgoing proposal support (marketing/sales)
  • Provide document control support for engineering and detailing: download, print, and file documents as needed
  • Printing - responsible for ordering paper/ coordinating technical support
  • Support the planning of engineering and detailing events and meetings
  • Coordinate engineering lunch and learns

Job Requirements

Qualifications:
  • High School diploma and Associate's degree or equivalent from two-year College; and one to two years related experience and/or training; or equivalent combination of education and experience.
  • Team player with the ability to interface with construction and design teams at various levels of the organization.
  • Strong work ethic and dependable.
  • Ability to manage multiple tasks simultaneously.
  • Technical writing skills.
  • Well organized with a high attention to detail.
  • Excellent communication both verbally and in writing.
  • Proficiency with MS Office Suite including Word, Excel, OneNote, Project. Previous experience with Bluebeam and accounting software a plus.

Auburn Mechanical is proud to offer a competitive benefit package including competitive salary and PTO, and solid medical/dental/life benefits. This is a great opportunity to join a company that values its employees, and takes pride in providing measurable, sustainable and quality results for our customers.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Keywords: Engineering Project Administrator, Project Administrator, Project Assistant, Engineering Assistant, Project Manager Assistant, Administrative Specialist, Facilities Administrative Assistant, Office Manager, Project Coordinator
Job ID: 25156633
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.