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Administrative Assistant

Another Source. • Auburn, WA

Posted 10 days ago

Job Snapshot

Travel - None
Experience - 1 to 2 years
Degree - High School
Construction, HVAC, Real Estate - Property Mgt
Admin - Clerical, Engineering


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Job Description

Another Source's client, Auburn Mechanical, is recruiting an Administrative Assistant to join their engineering team at their headquarters in Auburn, WA. Here's a little about Auburn Mechanical and the position they are seeking to fill:

Auburn Mechanical, a 40-year-old, family-owned business, is known as a mechanical contractor that delivers exceptional service on every project. Our reputation is the result of a company culture committed to quality, consistent and on-time services.

Reporting to the Engineering Manager, this position will interact with multiple areas and levels of the organization as well as with external parties. This individual will provide a high level of support to the Engineering function, ultimately resulting in customers receiving the quality and customer focus they have grown to depend on.

Primary Duties and Responsibilities:
  • Maintain meeting minutes for weekly engineering and detailing meetings
  • Update engineering, CAD, and detailing resumes
  • Support documentation of department processes and procedures
  • Pull engineering and detailing cost reports from accounting system
  • Update project schedules with Microsoft Project
  • Manage permit intakes and monitor permitting status
  • Build relationships with local Authorities Having Jurisdiction (AHJs)
  • Update and maintain code books and industry standards library
  • Serve as the contact point for engineering and detailing industry memberships
  • Format company documents - Microsoft Word and Excel

Secondary/Support Roles:
  • PowerPoint presentations for ownership, clients (marketing/sales)
  • Communicate with other departments for outgoing proposal support (marketing/sales)
  • Provide document control support for engineering and detailing: download, print, and file documents as needed
  • Printing - responsible for ordering paper/ coordinating technical support
  • Support the planning of engineering and detailing events and meetings
  • Coordinate engineering lunch and learns

Job Requirements

  • High School diploma and Associate's degree or equivalent from two-year College; and one to two years related experience and/or training; or equivalent combination of education and experience.
  • Team player with the ability to interface with construction and design teams at various levels of the organization.
  • Strong work ethic and dependable.
  • Ability to manage multiple tasks simultaneously.
  • Technical writing skills.
  • Well organized with a high attention to detail.
  • Excellent communication both verbally and in writing.
  • Proficiency with MS Office Suite including Word, Excel, OneNote, Project. Previous experience with Bluebeam and accounting software a plus.

Auburn Mechanical is proud to offer a competitive benefit package including competitive salary and PTO, and solid medical/dental/life benefits. This is a great opportunity to join a company that values its employees, and takes pride in providing measurable, sustainable and quality results for our customers.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Keywords: Engineering Project Administrator, Project Administrator, Project Assistant, Engineering Assistant, Project Manager Assistant, Administrative Specialist, Facilities Administrative Assistant, Office Manager, Project Coordinator
Job ID: 25156633
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