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Company Contact Info

  • 66 Cedar Street
    Newington, CT 06111
  • Janine Bilancia

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Administrative Assistant

Barnes & Noble College • Newington, CT

Posted 13 days ago

Job Snapshot

Travel - Negligible
Experience - At least 2 year(s)
Retail, Construction
Admin - Clerical


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Job Description

JOB TITLE:  Administrative Assistant

REPORTS TO:  Vice President, Design & Construction


  • Home Office Corporate Partners
  • Territory Vice Presidents
  • Regional Managers
  • Store Managers
  • Store Planners
  • Vendors
  • Project Managers

JOB SUMMARY:  The Administrative Assistant is responsible for providing administrative support to the Design & Construction department, including the Vice President, Project Managers, and Consultants.  The Administrative Assistant will perform general office management functions in addition to assisting the VP with projects related to company facilities, vendor relations, and clients.


Provide office administrative support to the Vice President and the Design & Construction department including:

  • Answering and re-direct incoming calls
  • Scheduling and organizing meetings while managing calendars
  • Submitting invoices, expenses, and timesheets on a timely basis
  • Managing all aspects of travel arrangements
  • Maintaining spreadsheets which includes new store information
  • Archiving projects and managing files related to year-end, department budget, marketing and projects
  • Maintaining office equipment and supplies, such as computers, printers, and kitchen items
  • Ad hoc projects/assignments as required

Job Requirements


  • Some college related courses
  • 1-2 years related experience working in an administrative position supporting a department
  • Detail-oriented and highly organized
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Excellent follow-up and follow-through skills
  • Demonstrates a high level of integrity and professionalism

Barnes & Noble College is an Equal Employment Opportunity and Affirmative Action Employer committed to diversity in the workplace.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. 

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Administrative Assistant

Newington, CT