Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • 100 North LaSalle Street
    Chicago, IL 60602
  • Mack and Associates, LTD.
  • Phone: 3123680677

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Email Send Failed!

Administrative Associate

Mack & Associates, Ltd. • Chicago, IL

Posted 8 days ago

Job Snapshot

Full-Time
Experience - At least 1 year(s)
Banking - Financial Services, Other Great Industries
Admin - Clerical, Other
16

Applicants

How Do You Compare to the Competition?

Get facts about other applicants with a CareerBuilder Account

Job Description

A large global investment firm is searching for a temporary energetic Administrative Associate to join their team! The ideal candidate for the Administrative Associate role will be self-motivated, a strong team player and energized by working amongst a group of thoughtful and successful colleagues.

Responsibilities of the Administrative Associate:

  • Manage calendar activities such as meetings, conference calls and travel itineraries
  • Handle confidential and non-routine information, while applying confidentiality and sensitivity
  • Provide administrative support including typing, copying, scanning, saving and filing correspondence
  • Prepare and submit expense reports in a timely manner
  • Answer phone calls and communicate messages
  • Run personal errands, including but not limited to ordering and picking up lunches
  • Monitor department activity and special events
  • Process invoices for both public and private markets fund entities, allocating expenses and coordinating payments
  • Liaise with various vendors and service providers
  • Perform various duties as assigned

Job Requirements

Requirements of the Administrative Associate:

  • Bachelor’s degree or equivalent experience required
  • 1-5 years of experience supporting multiple senior managers in a corporate setting
  • Accounts Payable, expense processing operations or related experience preferred
  • Proven experience successfully managing calendars
  • Knowledge of Excel, Word and PowerPoint.  Experience with spreadsheets a must
  • Experience with Concur Invoice and/or PeopleSoft a plus
  • Proven ability to work in a fast paced environment
  • Outstanding verbal and written communications skills
  • Demonstrated team player with ability to work independently within a team
  • Strong problem solving capabilities
  • Willingness and ability to work overtime as requested


This is a temporary opportunity. 

Job ID: T-2
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.

More Jobs at Mack & Associates, Ltd.

View All Similar Jobs View All Similar Jobs