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Administrative Assistant

Collabera • Grand Rapids, MI

Posted 29 days ago

Job Snapshot

Energy - Utilities - Gas - Electric
Admin - Clerical


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Job Description

Job Description:

  • Responsible for providing administrative support within Business Operations for multiple Gas and Electric Distribution Field Leaders at various locations. 
  • Working in these areas: Gas and Electric Distribution support, Field Manager support or special projects.
  • Duties include: Payroll duties (correcting system interface errors (IDOCs) and releasing timesheets)
  • Equivalent Straight Time charging, posting and distribution per the Union Working Agreement
  • Accounts Payable activities including creation and processing of Purchase Requisitions
  • Purchase card reconciliation
  • 664 Processing for MDOT compliance
  • Check requests
  • Mail sorting and distribution
  • Must be able to interface and work with teams with diverse disciplines, understand their administrative  needs and requirements.
  • Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position.
  • The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.
  • We are willing to train the skilled candidate on the job.


Skills Required:

  • MS Word
  • Excel
  • Access
  • Outlook
  • Email system
  • Detail oriented
  • Highly motivated
  • Well-organized
  • Team oriented Attitude and aptitude to learn new skills and perform new responsibilities


Skills Preferred:

  • SAP
  • Front/Back Office Plotter operation

Scanner operation

Job Requirements

Experience Required:

  • 0 to 1 year's work experience
  • This is an entry level position


Experience Preferred: 

  • Some work experience in an administrative or clerical role
  • Experience with SAP would be an asset 
  • Strong customer service background
  • Education Required: High School degree or equivalent
  • Other Information: May require lifting and/or carrying heavy loads (Approx. 5-35lbs)- May require travel - May require overtime


Required Skills: 

  • Accounts payable
  • Administrative assistant
  • Mail sorting
  • Mdot
  • Payroll


Additional Skills:

  • Posting
  • Reconciliation
  • Sorting
  • Administrative support
  • Business operations
  • Clerical
  • Customer service
  • Detail oriented
  • Entry level
  • Excel
  • MS word
  • Operations
  • Outlook
  • Receptionist
  • Retail sales
  • Sap
  • Scanner
  • Word


To apply for this position and setup an interview with the client please click on apply and send in your resume along with your contact info. For any further queries please feel free to contact:

Shruti Shrivastava

Phone:   313-305-0568

Email:    [Click Here to Email Your Resumé]


Job ID: 5468_Admin Assistant _MI
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