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Administrative Assistant

The Hedy Company Inc • Stockton, CA

Posted 11 days ago

Job Snapshot

Travel - None
Experience - 3 to greater than 15 years
Degree - High School
$14.00 - $16.00 /Hour
Other Great Industries
Admin - Clerical

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Job Description

Hedy Holmes Staffing is seeking an experience Administrative Assistant. 

The Administrative Assistant performs secretarial and general administrative support duties for one or more assigned manager and functional areas, such as: handling the scheduling meetings, sorting and distribution of mail, organizing and maintaining files, screening and directing external calls/internal communications, coordinates receipt and distribution of documents, and coordinates travel schedules. May also assist in specific support tasks for the department or functional area they serve such as budgeting, expense tracking, or special projects,

Position Duties & Responsibilities: 

Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirm appointments.

Sort and distribute mail, prepare and send overnight packages and normal mail.

Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.

Answer telephones, give information to callers, take and retrieve messages, direct callers to appropriate staff. Greet visitors as required.

Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations and forms.

Operate office equipment including: computers, fax machines, copiers, phone systems.

Coordinate and make travel arrangements as needed.

Complete required forms, records and reports in accordance with company procedures.

Assist management and department staff with support tasks for the department or functional areas.

Perform other duties as required.

Job Requirements

Required Skills

Ability to keep accurate records

Excellent oral and written communication skills

Organizational skills and attention to detail

Ability to handle multiple and shifting priorities

Must present a professional business appearance

High School Diploma or equivalent

Required Experience

Minimum three years administrative office experience preferred

Must be proficient in use of Microsoft Office, specifically: Word, Excel and Powerpoint

If you meet the above skills and qualifications please forward your resume to [Click Here to Email Your Resumé] or call (209)955-2828 to schedule an interview. 

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